Outlook 2016 Templates

Things should not really be as difficult as they sometimes are. I'm trying to create a template in Outlook and then a fast way to access it. Easy right? NOOOOOOOOO!


First Create a template

  1. Create a new email.

  2. Add Subject and body.

  3. If you are adding something below the signature line, keep your signature and modify the registry (see below)to make the signature line NOT appear on forms. Otherwise you will have two signature lines in the email. The signature sill still appear on normal emails but not on an email you create from a form. I like to just put the signature in the template once instead of letting Outlook add it when creating an email from the template.

  4. When done designing your template, in the email Click Save As. There is a dropdown named Save As Type above the Save button - the Save As Type title is on the left side bottom. Use this to choose Outlook Template (*.oft).

  5. In the File Name field name your template and click Save.

  6. You Are Done

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Access or Use your Template

  1. Right Click on the Ribbon and choose Customize Ribbon. If you cannot see the ribbon you may have to key CTRL + F1.

  2. Left menu choose Quick Access Toolbar. Middle Top dropdown choose All Commands. In the list select Choose Form. Click Add to add it to the quick access toolbar. There is a Checkbox below the middle section. BE SURE TO CHOOSE "Show Quick Access Toolbar below the Ribbon".

  3. Click OK to save changes.

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The Choose Form Icon on the Quick Access Toolbar

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The Choose Form Dialog Box - use the dropdown to choose User Templates in the list.


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At this point you should have an email open based on the template you created.



Notice I placed a picture of my web site below my signature line. If I do not stop Outlook from adding a signature to forms, then there will be a duplicate signature below the picture - added in by Outlook. So, if you don't want Outlook to add in the signature on emails created from forms - take the next steps.

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WARNING: THIS IS FOR TECHNICAL USERS ONLY!

YOU CAN BRICK YOUR COMPUTER IF YOU DO THIS WRONG!!!

PROCEED AT YOUR OWN RISK


  1. Close Outlook

  2. Open Regedit from a cmd line or Run

  3. Add the following key. When you add it, left click to highlight Options and then right click in the right window - New - DWORD (32-bit) value - and create the entry there. Change the value to 1.

  4. Restart Outlook.

Key: HKEY_CURRENT_USER\Software\Microsoft\Office\<version>\Outlook\Options

Value name: NoAutosigOnCustomForms

Value type: REG_DWORD

Value: 1

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TECHNICAL COACHING AVAILABLE


© copyright 2021 h mark taylor

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